CASE STUDY
Streamlined Vendor Onboarding Process
CLIENT:
Large Oil and Gas Company
EMPLOYEES:
10,000+
INDUSTRIES:
Oil & Gas
SERVICES:
MDM Implementation Service
PLATFORMS:
Master Data Management
DATA DOMAINS:
Supplier
ABOUT:
CHALLENGE:
In the fast-paced world of the oil and gas industry, our client, a large multinational company, encountered significant challenges in managing vendor onboarding efficiently and compliantly. Their legacy Vendor Request system had become outdated, failing to align with the corporate policies for new vendor onboarding. Compounding the issue, most interactions between the company and vendors occurred through disjointed email exchanges, resulting in inefficiencies and increased risk of errors. Recognizing the pressing need to modernize, streamline, and govern the complex process of onboarding new vendors on a global scale, our client sought a solution capable of accommodating the diverse legal, cultural, and language requirements across the 120+ countries in which they operate. Thus, the imperative arose to implement a comprehensive system that could harmonize vendor onboarding processes while ensuring compliance with country-specific regulations and standards.
Questions?
Schedule a free call with a senior solution architect,
not a sales person, to answer questions,
provide a second option, or help you take the right next step.
SOLUTION:
What we delivered:
In partnership with a leading oil and gas company, D3Clarity embarked on a transformative journey to overhaul their vendor onboarding process. Leveraging Tibco’s EBX platform, we architected a robust solution designed to streamline and modernize every facet of vendor management. Central to our approach was developing a comprehensive data model meticulously crafted to encompass all aspects of vendor creation. This model was the foundation for a new Vendor Request Form, offering complete customization with built-in validations, default data options, and filtering capabilities. Notably, the form allowed seamless attachment uploads and comment tracking, ensuring all pertinent information was captured efficiently.
Furthermore, we implemented automated workflows tailored to the unique needs of the oil and gas industry. These workflows dynamically routed users based on key factors such as country, critical fields, and tax considerations, facilitating swift decision-making and approval processes. By harnessing automation, requests were seamlessly directed to the appropriate stakeholders at the right junctures, eliminating bottlenecks and accelerating onboarding timelines.
A key focus of our redesign was simplifying the onboarding process to minimize duplicate entries and enhance user experience. To this end, we empowered vendors to input data directly, circumventing the need for cumbersome email exchanges and mitigating potential delays. This streamlined approach enhanced operational efficiency and fostered stronger vendor relationships by expediting the onboarding process.
How we delivered:
By transitioning away from the legacy system, D3Clarity, in collaboration with our customer, not only enhanced the aesthetics of the platform but also implemented a suite of customizations aimed at elevating data quality. Our solution introduced comprehensive data validation mechanisms, ensuring that all incoming data fields underwent rigorous scrutiny. Any entries failing contextual validation were automatically flagged, preventing erroneous data from being committed within the Vendor Request system.
Furthermore, our engagement empowered the customer with an agile and responsive organization capable of swiftly adapting to process and policy changes. The solution facilitated a deeper understanding of the challenges inherent in the vendor management system, enabling the organization to respond promptly and effectively to emerging needs and requirements. By fostering a culture of adaptability and responsiveness, this customer is now equipped with the tools and capabilities to navigate the ever-changing vendor management lifecycle confidently.
RESULTS:
Deliverables:
- Centralized Vendor onboarding process
Business Value:
- Adding new vendors with ease and limited human error
D3Clarity’s partnership delivered a vendor management solution with improved data quality, enhanced responsiveness, and heightened agility. By modernizing their processes and infrastructure, this organization is now better positioned to drive efficiency, compliance, and innovation across their vendor management ecosystem.
I’ve been working with D3Clarity since 2017. They've helped us migrate over our very first application from Azure to AWS and have been with us since. They have a very knowledgeable & professional staff that have helped us in our digital migration from our on-prem data centers to the AWS cloud.
Anthony Raiti
Director of Cloud Operations
Avis Budget Group
D3Clarity provided us with invaluable insights, visualizations, topography maps and tools to help us make better decisions with our cloud infrastructure.
Greg Falconer
CEO
iVitaFi
We selected D3Clarity to architect and migrate our Customer Services application to AWS and I can confidently say that their services are “top notch.”
Kavita Singh
Functional Manager, Customer Services Apps
Payless Car Rental
D3Clarity went above and beyond. They are great to work with and create long lasting relationships!
Tam Anderson
Program Manager
Independent Publishing Coop
Great partnership with D3Clarity!
Kevin Acker
System Architect
Wisconsin Department of Employee Trust Funds
D3Clarity’s experience with multiple MDM vendors, helped make the implementation a success.
Gary Daniell
Director of Engineering
AGDATA
every size. every industry.
Recent Case Studies
D3Clarity was asked to help a very large client in the oil and gas industry with a digital data transformation
Assisted in the establishment of the Enterprise Data Governance Framework
TALK TECH WITH DATA DAVE
PODCAST
RECENT BLOG POSTS
Choosing the Right Master Data Management Platform
